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NJCAA Letter of Intent

Once a Letter of Intent is signed, no other NJCAA colleges may contact the athlete or make any scholarship offers. As a prospective student athlete, you may sign a Letter of Intent with a NJCAA and NCAA institution, but you may not sign multiple NJCAA letters of intent.  

Step One: Sign Your Online Letter of Intent

  • Log on to the NJCAA website with your college login and password that was given to by the clearinghouse. 
  • Choose a sport from the drop down list.
  • Click on the Letter of Intent System link.
  • Enter the secondary password. The secondary password is the original login password for th NJCAA website plus "loi". Example: the college password for the NJCAA website is Ducks.  The password for the Letter of Intent system would be Ducksloi.

Prior to giving a letter of intent to the athlete, the following steps must be followed:
Click on Add New Signee and input the following information to the form

  • Student-Athletes first, middle and last name
  • ID (which may be an ID number assigned by the school or the student athlete’s social security number)
  • Date of Birth (month/day/year)
  • Gender
  • US Citizen or Green Card Holder (if applicable)
  • Address, City, State and Zip Code
  • High School
  • Academic Year (automatically defaults to the current signing period)
  •  Submitted by (name, title, email)

Click Submit Signee

Step Two: After the Letter of Intent is Signed
Once the date of the athletic director’s signature is entered and the Add Sign Date button is clicked, the form is available to print. Upon printing the form, the college is then able to submit the Letter of Intent to the student-athlete for his/her signature. The same signing procedures apply with the online system as with the previous mail submissions.

  • The college director of athletics must sign and date the form prior to submission to the student-athlete.
  • Once signed by the athletic director, the student-athlete has 14 days from the date of the athletic director’s signature to sign and date the form.
  • Once signed and dated by the student-athlete, the college has 21 days to submit the student-athletes date of signature online.
  • If a student-athlete is not yet 18 years of age upon signing, the student-athlete’s parents must also sign and date the form.
  • The college coach’s signature is not mandatory, and may be added at any time.
  • The college President’s signature is mandatory, but may be added at any time during the signing process.

Once all necessary signatures and dates are added online, within the deadlines defined above, the college must click on the Submit Signee for the form to be officially submitted.  If the Submit Signee box is not clicked, the form will not be formally submitted.

Step Three: The Listing Process of the Letter of Intent
The Status: all individuals entered into the Online Letter of Intent system will be shown on the Listing Page within that particular sport.  The status of each student-athlete is provided and identifies where he/she is in the signing process.  In addition, the college may sort by each status heading.

  • All: lists all of the student-athletes entered by your college in that particular sport no matter their status.
  • Unsigned: information for a particular student-athlete has been entered, however the athletic director’s date of signature has not yet been added, therefore the 14 day count has not begun.
  • Unsigned/Pending: information for a particular student-athlete has been entered, including the athletic director’s date of signature.  The 14 day count has begun. During this period, the student-athlete must sign and date the letter of intent for it to be valid.
  • Released: a student-athlete signed a valid letter but has subsequently been released by submitting the online NJCAA Release Agreement.
  • Inactive: a letter of intent, complete with the director of athletics signature and date of signature, was submitted online.  However the student-athlete did not sign the form and the deadline for submission has passed.  The form may be recreated and submitted at a later date should the college wish to continue to recruit the student-athlete.  An inactive status does not mean the college may not sign the student-athlete in the future.
  • Signed: the NJCAA Letter of Intent has been successfully signed, dated and submitted by all parties involved and counts as one of the available scholarships within that sport as per the NJCAA Sport Procedures (Article V, Section 19).

Action as listed, are dependent upon the status of the specific Letter of Intent. 

  • Release: a student-athlete who is listed as “Signed”, may be released within the guidelines of Article VIII, Section 1.E.4 of the NJCAA bylaws, or for reasons specified within the college’s scholarship addendum (if used).  Clicking the “Release” link will provide an online NJCAA Release Agreement, which must be properly completed and submitted. 
  • Edit:  this option allows you to make corrections on a “Signed” Letter of Intent.  Click Edit under the Action column and it will open the Letter of Intent and allow you to make changes to the student-athletes information (ID number, address, name, etc)
  • A scholarship decrease must be filed via hard copy with the National Office and must be signed by the college director of athletics as well as the student-athlete.
  • Delete: this option is available for forms listed as unsigned, unsigned/pending or inactive.